General Meeting Minutes July 2008

Corvallis Art Guild
General Meeting Minutes
Art Center basement
Clothesline Art Sale Logistics
July 7, 2008

At 7:30 PM the meeting commenced, run by Clothesline Art Sale co-chair Norma Eaton. There were approximately 30 members present.

Booth/clothesline layout: The map has been drawn up. There are still 4 spots available. Sellers may trade spots with each other if desired. Each spot will be marked with the member’s name. Return this namecard to the cashier’s desk at the end of the day.

Cashiers: The cashier schedule is done. Three extra volunteers (not on the schedule) may be called on to help in other capacities.

Unloading: Park your car, unload, and then move the car so that others can unload.

Clothesline spot layout: The top of the clothesline (chicken wire) is 6’ high. Each spot contains 9’ long x 3’ tall of clothesline. The supports divide off the spaces. Chicken wire is the only thing provided. Each spot extends 5’ out from the clothesline. You may put panels out (in your space) to define the sides of your spot. Sometimes neighbors will share panels. Note that many members don’t make sides to their spots.

Clothesline spot décor ideas:
• Cover chicken wire with a lace tablecloth or burlap (something with holes in it so can put hooks through)
• Narrow folding table (2-3’ wide) at one side of your spot. Cover with a tablecloth and hide extra stuff under the table.
• Potted plant at the end of the table on the ground.
• Vase of flowers on table (make sure it won’t blow over in the wind).
• 2 chairs in booth (for yourself and helper)
• Easel to feature a painting (make sure leg doesn’t stick out, and fasten artwork to the easel) – should give an instant impression of the artwork in the booth.
• Cane baskets or bins for extra artwork or prints

Equipment to bring (in an easy-to-carry box):
• Business cards in holder
• Visa/mastercard sign (provided at cashier’s desk if you don’t have one)
• Nametag for yourself and any helper(s)
• Print rack (can use an upside-down TV tray)
• Card stand
• Paper bags for sold cards and artwork (used are OK)
• Kitchen trash bags for larger sold artwork
• Lunch and water
• Ruler, paper, pens/pencils, tools for removing frames, tape, scissors, cardstock, felt tip pens, extra price stickers for cards, “sold” stickers for paintings

Member number: Your member number can be found in the CAG membership directory.

Cards: Protect with cellophane (found at http://www.clearbags.com, Paper Traders in Salem, and Paper Plus in Eugene). Put stickers on the back of each card with price, your name and member number. You do not need CAG price cards (the ones with the logo) on the back of cards. Write a receipt for cards sold. When sold, it’s up to the artist whether to let the customer take the card before paying.

Paintings: To hang paintings, use S-hooks (2 per painting) found at any hardware store (or make your own out of wire). For heavier paintings, use small cable ties (zip ties) – found at any hardware store. Bring something to cut the ties with (not scissors) – try it at home first! Each painting needs a CAG price card on it (see below). It was suggested that at home before the show, artist’s lay the paintings out on the floor in a nice 9’ wide by 3’ high layout. Then make a diagram. This makes it easier and faster to hang the paintings at the show. Extra paintings can be placed in a basket. Try using pipe insulation (foam) to protect the frames. It comes already sliced, and can be found at any hardware store. Be prepared to sell paintings without the frames (and know the price you’ll reduce). Bring tools to remove the frames. When paintings are sold, either put a “sold” sticker on it, or put the painting behind the table and hang something else in its place. If you sell a painting and have a matching card, you may like to give the card to the customer.

Giclees/prints: These should also be labeled with a CAG price card. You may also wish to attach your business card. All unframed artwork should be covered in plastic.

CAG price cards: Each card must include the CAG logo, title, medium, price, artist’s name, phone number and member number. Extra CAG price cards will be available at the show. Members may make their own price cards as long as the CAG logo is used. These should be prepared in advance.

Customers: Speak to everyone who comes by! Try not to get caught up in long conversations.

Small artwork: It was suggested that sellers have a range of prices available, including cards and small artwork pieces (on 6”x6” gessoboard from http://www.dickblick.com ). Cards sell really well.

Receipt book: Pick up your book from the cashier’s desk when you arrive in the morning. It will have your member number on it. There are instructions in the front cover. Make sure to put your name and member number at the top of each set of receipts (can fill this out in advance – that book will always be yours). Can use a rubber address stamp. Ask the customer to fill out the name section. List the title, quantity, price and total price on the receipt (bring a calculator). Keep the pink receipt. The white and yellow copies go to the cashier. Cashier will stamp “paid” on the white receipt. Cashiers keep the yellow receipt. Make sure the customer’s white receipt is stamped “paid” before handing over artwork. Return the receipt book to the cashiers at the end of the day, but keep the pink receipts. When you get paid, check the total against your receipts!

Rain: Bring large sheets of plastic (dropcloths) to cover paintings in case of rain.

Condensation: Do not put artwork on the ground in case of condensation.

Filming: The clothesline sale will be filmed, and artists will be interviewed!

Posters: Clothesline sale posters and cards were available at the meeting – members were asked to distribute them around town.

The meeting was adjourned at 8:40 PM.

Clothesline Art Sale: Saturday, August 2
Next board meeting: Tuesday, July 15 at 1:00 PM (Waterfront Park).

Respectfully submitted,
Jasmine Nahorniak, secretary

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